How Can You Use ChatGPT for Accounting?

Introduction on how to use ChatGPT for accounting on an orange background with an illustration.

Do you know that you can use ChatGPT for accounting in your everyday work?

As artificial intelligence (AI) technology continues to advance, businesses are looking for new and innovative ways to streamline their operations and improve their bottom line.

One emerging trend in this space is the use of AI-powered chatbots for accounting.

Therefore, in this post, we will explore how you can use ChatGPT for accounting and the benefits it offers.

Use Cases of ChatGPT for Accounting

Here are some cases in which you can use ChatGPT for accounting.

#1: Dunning Email/Letter

A dunning letter is a notification sent to a customer, stating that it is overdue in paying an account receivable to the sender.

If you don’t have any template for your dunning process and you want to create letters to your clients that don’t pay you, this is the fastest way to create a dunning letter.

I am an accountant, I need to write a letter to my client for overdue, can you write a letter that politely asks for payment of the invoice from “date” for an amount of $XXX which is due for XX days.


Infographics of prompt and result from ChatGPT.


Infographic of the prompt and result of ChatGPT.

Transcript of the results:

Dear [Client Name],

I hope this letter finds you well. As your accountant, I would like to bring to your attention that the invoice for the services rendered on January 12th, 2023, in the amount of $34,761, is now overdue for 30 days.

I understand that sometimes there may be unforeseen circumstances that could cause a delay in the payment process. However, we kindly request that you settle the outstanding balance as soon as possible.

Please note that timely payment is crucial for maintaining a healthy financial record for your business. In addition, the timely settlement of invoices allows us to continue providing you with our professional services without any disruption.

If there are any issues or concerns regarding this invoice, please do not hesitate to contact us. We are always willing to work with our clients to come up with a mutually agreeable solution.

Thank you for your prompt attention to this matter.


[Your Name]

#2: Teach you How to Use SAP

SAP is present in many companies. Unfortunately, you don’t always get proper training on how to use SAP and there is often a lack of good documentation.
On top, there are not a lot of tutorials available online.
But with ChatGPT, you can get a good step-by-step tutorial. Based on your prompt, ChatGPT will tell you which transaction you can use and what to enter to make the transaction work.
On top, you can use it to help you produce documentation, SOP, and training guides.
Tell me which transaction I can use to see the details of a balance sheet account in SAP and explain step by step how to use it to make it work.

Infographics of prompt and result from ChatGPT.

Infographics of prompt and result from ChatGPT.

Infographics of prompt and result from ChatGPT.

If you liked these two examples, you can unlock the power of ChatGPT for finance professionals. Claim this guide to learn how to use ChatGPT to improve your performance and enhance your analysis and decision-making skills.

Benefits of Using ChatGPT for Accounting

Here are the benefits that will come from utilizing ChatGPT for accounting.

  • Improved Efficiency: ChatGPT can automate repetitive accounting tasks, such as data entry and invoice processing, freeing up your time to focus on higher-value activities. By doing so, ChatGPT can improve your business’s efficiency and productivity, allowing you to achieve more with less effort.
  • Accurate Data Entry: ChatGPT’s natural language processing capabilities can help ensure accurate data entry. This is particularly useful for tasks such as categorizing expenses or reconciling bank statements, where accuracy is key. Therefore, with ChatGPT, you can be confident that your accounting records are always up-to-date and accurate.
  • 24/7 Availability: ChatGPT is available around the clock, so you can get the answers you need when you need them. This can be particularly helpful for businesses with global operations or those that operate outside of regular business hours. With ChatGPT, you can get the support you need, whenever you need it.
  • Cost-Effective: ChatGPT is a cost-effective solution for accounting tasks. It can reduce the need for manual labor and eliminate the need for expensive accounting software. Furthermore, by using ChatGPT, you can save money and resources, allowing you to invest more in growing your business.
  • Improved Decision-Making: ChatGPT can provide real-time insights into your business’s financial data, allowing you to make informed decisions quickly. Also, by having access to accurate and up-to-date financial information, you can make strategic decisions that drive your business forward.

The Final Verdict – ChatGPT is the Future of Accounting

In conclusion, ChatGPT is a powerful tool that can help businesses of all sizes improve their accounting processes.

It offers improved efficiency, accurate data entry, 24/7 availability, cost-effectiveness, and improved decision-making capabilities.

By using ChatGPT, you can streamline your accounting tasks and focus on growing your business, while leaving the tedious accounting tasks to the chatbot.

If you are a manager, ChatGPT can help you make your team more productive.

If you want to train your team on how to use ChatGPT in a business context, I can help you.

I have launched the first and only ChatGPT training for business. I have still some slots for the next 4 weeks but they are going fast. Check this page if you want to bring your team into a position to leverage AI for their work.


1. How can ChatGPT be used in accounting?

  • ChatGPT assists with tasks like creating dunning letters, teaching SAP processes, automating data entry, and providing real-time insights into financial data.

2. What’s the advantage of ChatGPT’s accuracy in data entry?

  • ChatGPT’s accuracy ensures that tasks like categorizing expenses and reconciling bank statements are error-free and reliable.

3. Is ChatGPT available at all times?

  • Yes, ChatGPT is available 24/7, making it suitable for global operations and situations outside regular business hours.

4. How does ChatGPT help in cost reduction?

  • By automating tasks and eliminating the need for expensive accounting software, ChatGPT offers a cost-effective solution.

5. How does ChatGPT enhance decision-making?

  • ChatGPT provides real-time financial insights, enabling quick and informed strategic decisions.
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